Job Description

Legal Billing Coordinator for Cole Schotz - Hybrid - based in Hackensack, NJ

Hybrid schedule - 3 days onsite, days are determined by Dept Chief

Salary: $70K - $100K + benefits pending what you bring to the table

Skills and Certifications

Minimum of 3 years of direct billing experience in a law firm environment.

Experience with Elite 3E, Aderant, or similar accounting software.

This position demands someone who can perform at high levels in a dynamic work environment and adapt quickly to changing priorities.

Our client, a prestigious Am 100 law firm, is seeking a Billing Coordinator. Responsibilities include:

• Preparing and editing client invoices according to firm policies and client specifications.
• Managing E-billing procedures effectively.
• Ensuring the accuracy of billing data and that all billable activities and expenses are recorded.
• Collaborating with attorneys, paralegals, and other staff to resolve billing issues.
• Addressing client inquiries about billing and payments.
• Processing write-offs in compliance with firm policy.
• Generating complex bills promptly, including handling multiple discounts by matter, split-party billing, and electronic bill preparations.
• Managing a high volume of monthly bills.
• Maintaining effective communication with attorneys, staff, and clients.
• Creating new billing formats as required and assisting with the preparation of periodic billing reports for management.

Required Skills:

• Minimum of 3 years of direct billing experience in a law firm environment.
• Experience with Elite 3E, Aderant, or similar accounting software.
• Proficient in Microsoft Office.
• Excellent multitasking, prioritization, and organizational skills.
• High attention to detail and ability to work efficiently under pressure.
• Proactive in anticipating work needs and able to operate with minimal direction.
• Willingness to work flexible hours, including possible weekends or evenings.

This position demands someone who can perform at high levels in a dynamic work environment and adapt quickly to changing priorities.

Hybrid schedule - 3 days onsite, days are determined by Dept Chief

salary is based on exp - there may be some flexibility so please share qualified candidates

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