Job Description

The Property Manager (PM) assumes responsibility for coordinating all aspects of property management operations and financial reporting, for a portfolio of industrial properties, ensuring they align with company policies, procedures, and standards. The focus of this role is on providing excellent client and tenant service. The portfolio is located in Jamaica (off Rockaway Blvd.) The Property Manager should possess knowledge and skills in property management, with an emphasis on maintaining strong relationships with clients and tenants.

The Property Manager will office from our Corporate office in Melville and be required to visit the properties on a weekly or bi-weekly basis, depending on activity.

WHAT YOU’LL BE DOING

• Tenant Move-Ins: This includes preparing commencement letters and handling lease administration for new tenants, ensuring a seamless transition into the property.
• Acting as a Liaison: You will serve as a point of contact between tenants and construction management, participating in punch list walk-throughs and follow-up processes. Additionally, you will coordinate finish selections.
• Tenant Service: Responding promptly to tenant needs and requests for service and assistance, ensuring their satisfaction and maintaining positive relationships.
• Long-Term Occupancy: Your aim will be to maintain high occupancy rates by delivering superior customer service to tenants. This includes managing operating expenses, capital expenditures, and ensuring the overall appearance of the properties.
• Service Contract Management: Evaluating service contract requirements on an annual basis and overseeing property maintenance contracts to ensure effective service delivery.
• Repairs, Maintenance, and Inspections: Coordinating necessary repairs, maintenance activities, and site inspections to preserve the functionality and condition of the properties.
• Accounts Payable and Receivables: Handling the processing and approval of accounts payable transactions, as well as collections of accounts receivables for the properties.
• Budgeting and Reporting: Participating in the annual budget preparation for the properties and generating monthly variance reports, ensuring accurate data updates related to lease changes. You will also develop a comprehensive capital improvement schedule for each property.
• Operating Expense Reconciliations: Coordinating the reconciliation of operating expenses with the accounting department and understanding various lease provisions related to expenses.
• Personnel Supervision: Overseeing the work of maintenance and administrative personnel to ensure their efficiency and the delivery of superior tenant service.
• Additional Duties: Performing any other assigned duties to support the property management operations.

In this role, you will play a critical part in managing the properties, addressing tenant needs, and maintaining positive relationships with clients and tenants alike.

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